Privacy Policy and Terms & Conditions
Pre-Health Network
PRIVACY POLICY
Last Updated: November 1, 2025
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Introduction
Pre-Health Network (“PHN,” “we,” “us,” or “our”) is an online platform designed to facilitate connection, communication, career development, and information exchange among undergraduate students, graduate advisors, practitioners, and admissions officers across health-related fields. This Privacy Policy explains how we collect, use, store, share, and protect personal information obtained from users (“you,” “your,” “Member”) when accessing www.prehealthnetwork.org (the “Website”) or any services, tools, or features offered by PHN (collectively, the “Services”).
By accessing or using the Services, you consent to the terms of this Privacy Policy and affirm that all information you provide is voluntary. Student information provided to PHN is given freely and directly by the student, meaning the Family Educational Rights and Privacy Act (“FERPA”) does not apply to PHN’s handling of voluntarily provided data.
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Information We Collect
2.1 Information Provided Directly by You
We collect personal information you willingly submit, including but not limited to:
- First and last name
- Email address
- Phone number (optional)
- Academic institution
- Graduation year or expected graduation date
- Academic major and professional interests
- Application status to graduate health programs
- Messages, posts, or content you create on the platform
- Profile information, photos, resume details, or professional background
Because you submit this information voluntarily, and because PHN is not an educational institution receiving records from schools, FERPA does not apply.
2.2 Information Automatically Collected
When you access the Website, we may automatically collect:
- IP address
- Device type and operating system
- Browser type
- Pages visited, time spent, and referral sources
- Cookies, analytics tags, and session data
This information helps us improve functionality, troubleshoot issues, and optimize the user experience.
2.3 Cookies and Tracking Technologies
We use cookies and similar tools to:
- Maintain session integrity
- Remember user preferences
- Analyze usage patterns
- Facilitate login functionality
You may disable cookies, but certain features may not function properly.
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How We Use Your Information
PHN uses collected data for the following purposes:
- To create and maintain your account and profile
- To facilitate interactions between students, advisors, practitioners, and admissions officers
- To allow Members of the Pre-Health Network to view, search, or contact other Members when appropriate
- To deliver platform communications, announcements, and updates
- To improve Website functionality and service offerings
- To ensure compliance with Website policies
- To provide customer service responses through fairs@prehealthnetwork.org
- To analyze aggregated usage for statistical or research purposes
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How We Share Information
Your information may be shared in the following circumstances:
4.1 With Other Members of the Pre-Health Network
PHN’s purpose is to allow Members to discover and engage with each other. Depending on your selected visibility settings, your profile information may be viewable by:
- Students
- Advisors
- Admissions officers
- Practitioners
- Partner institutions
4.2 With Service Providers
We may share limited information with third-party vendors who support Website hosting, analytics, email delivery, and security. These parties are obligated to protect your data.
4.3 Legal Requirements
We may disclose information when required by law, valid subpoena, investigation, or to protect the rights, safety, or property of PHN or its users.
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Your Rights and Choices
You may:
- Update your profile at any time
- Request deletion of your account
- Adjust privacy or visibility settings
- Unsubscribe from communications
To modify or delete your data, contact fairs@prehealthnetwork.org.
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Data Retention
We retain information for as long as your account remains active. Deleted account data may persist in backup storage for a limited time.
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Security Measures
We use commercially reasonable safeguards to protect your data, including encrypted transmission and restricted administrative access. No online platform can guarantee absolute security.
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International Users
The Website is operated in the United States. If you access PHN from outside the U.S., you consent to the transfer and storage of your information in U.S. jurisdictions.
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Updates to This Privacy Policy
We may modify this Policy at any time. Continued use of the Services constitutes acceptance of revised terms.
TERMS AND CONDITIONS
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Acceptance of Terms
These Terms and Conditions (“Terms”) govern your use of the Pre-Health Network Website and Services. By accessing or using the Services, you agree to be legally bound by these Terms.
If you do not agree, discontinue all use immediately.
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Eligibility
You must be at least 16 years old to use the platform. By using PHN, you affirm you meet this requirement and possess the capacity to enter binding agreements.
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Account Registration
You agree to provide accurate, current information and maintain the confidentiality of your login credentials. You are responsible for all activity conducted under your account.
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Platform Purpose and User Responsibilities
PHN serves as a digital networking and educational platform. You agree:
- Not to misuse or abuse messaging functions
- Not to post misleading, harmful, or unprofessional content
- Not to impersonate another individual or institution
- Not to engage in harassment, discrimination, or inappropriate conduct
- Not to use PHN for commercial solicitation unless authorized
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User-Generated Content
By posting or uploading content, you grant PHN a non-exclusive, royalty-free license to display, reproduce, or distribute your content for purposes of operating the platform.
Content may include:
- Profile information
- Messages
- Forum discussions
- Shared documents
PHN does not pre-screen all content but reserves the right to remove material that violates these Terms.
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Professional and Educational Disclaimers
PHN does not provide medical, legal, psychological, academic, or admissions guarantees. Information provided by advisors, practitioners, or admissions officers reflects personal opinion only.
PHN is not liable for decisions made based on advice or content received through the platform.
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Prohibited Conduct
You agree not to engage in:
- Fraudulent or deceptive behavior
- Data scraping or unauthorized data collection
- Uploading viruses or malicious code
- Interfering with Website functionality
- Attempting to access restricted systems
Violations may result in account suspension.
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Intellectual Property Rights
All PHN branding, logos, design elements, and Website content are owned by PHN. Unauthorized reproduction or distribution is prohibited.
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Third-Party Links
PHN may contain links to external sites. These are provided for convenience only. PHN is not responsible for third-party content or privacy practices.
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Limitation of Liability
To the fullest extent permitted by law:
- PHN is not liable for indirect, incidental, or consequential damages
- PHN does not guarantee uninterrupted Website access
- PHN does not guarantee accuracy of user-generated information
- PHN’s total liability shall not exceed the amount paid by a user in the last 12 months (if any)
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Indemnification
You agree to defend and indemnify PHN, its officers, employees, and partners against claims arising from:
- Your misuse of the Website
- Your posted content
- Your violation of these Terms
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Termination
PHN may suspend or terminate accounts at its sole discretion. Upon termination, all licenses and privileges granted to you by PHN end immediately.
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Governing Law
These Terms are governed by the laws of the State of Utah. Disputes shall be resolved in Utah courts or through arbitration where applicable.
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Contact Information
Questions or concerns may be directed to:
Email: fairs@prehealthnetwork.org